6. As a rule, we should control the handling and recording of cash. Cash should be handled separately from the recording of Cash transactions so that errors can be readily disclosed and

　　the possibility of irregularities is reduced.

　　按常规，我们应当控制现金处理和记录，现金管理应与现金业务的记录分开进行.这样,差错就能马上查出来,也少了不法行为的可能性.

　　7. How does it work, then?

　　这是怎么做的呢?

　　8. That means cash receipts are deposited intact in the bank, and major payments are made by check and an imprest fund is used for petty cash disbursements.

　　这就是说,所有的现金收入要如数存入银行,一切的主要支处都使用支票,并设立预付资金来用于零星的现金支付.

　　9. So you mean that we can have a double record of cash transactions.

　　你是说这样一来我们就可以对现金业务有双重记录了.

　　Words and Expressions balance sheet n. 资产负债〔平衡〕表

　　常见的其他报表还有 financial statement (财务报表〕, income statement (收益表)等。

　　assets n. 资产 固定资产为 fix assets

　　流动资金可包括现金(cash)应付账款(accounts receivable)

　　预付保险金(prepaid insurance). 在用物料 (supplies on hand)

　　等。

　　liabilities n.负债

　　流动负债 current liability, 它可以包括应付票据(notes payable),应付账款 (accounts payable)、应付未付工资(accrued salaries payable) 等项 .

　　owner's equity n.所有者权益

　　cash control n. 现金控制

　　Paper money n.纸币

　　coin n. 硬币

　　check n. 支票

　　money order n. 汇票

　　bank deposit n.银行存款

　　handle v. 处理

　　cash transaction n. 现金交易

　　irregularity n.不法行为

　　cash receipt n . 现金收人

　　imprest n . 预付款

　　n . 预借的 预付的

　　petty cash 零用资金

　　disbursement n. 支付

　　recordkeeping n. 薄记

　　Lesson 36. About the Job of a Secretary 关于秘书职务

　　Key Sentences(重点句子)

　　662.What sort of responsibilities does this secretary's job involve?

　　贵公司的秘书工作有哪些职责?

　　663.This job is handling routine tasks，such as typing letters and documents， receiving visitors， answering phone calls and so on.

　　这项工作要处理日常常规工作，如打印信件和文件、接待来客、接电话等等。

　　664.I think I'll get familiar in no time.

　　我想我很快会熟悉的。

　　665.Moreover，how is your English ability?Do you think you could handle telephone calls in English?

　　此外，你英语水平如何?你能用英语打电话吗?

　　666.I think I can.My English scores were always on the top three of my class of 40 at school.

　　我想我能，我的英语成绩在我班40名同学中一直是前三

　　名。

　　667. I am afraid you can't file in English.

　　恐怕你不会用英语处理文件。

　　668.But I'd be glad to learn，sir.

　　但我很愿学，先生。

　　669. I see in your application that you've several year's experience In secretarial work. What kind of work were you doing at

　　your previous employ's company?

　　从你的申请材料中看出你有多年秘书经历，你在以前的

　　公司做什么工作?

　　670. I was in charge of the office in a general way. I supervised three other girls and also took care of the company's correspondence.

　　我负责一般日常工作。我督导其他三位女职员，我还负责处理公司的函件。

　　671. Did you take shorthand and do all the typing?

　　你工作中用速记吗?是否承担所有打字任务?

　　672. I typed all the letters that went out of the office. l was them only one there who could take shorthand.

　　办公室发出的函件都由我打。我是办公室中惟一会速记的人。

　　673. How is your shorthand?

　　你的速记速度如何?

　　674. I can take dictation at ordinary speed.

　　我能听写记录正常速度的口授。

　　675、 What courses have you take in English Secretarial Studies?

　　你在英文秘书方面修了哪些课程?

　　676. I've taken such courses as secretarial principles， office ad-ministration， business English， public relations， etiquette Study， psychology， computer programming， typing，stenography， and file-keeping.

　　我修了秘书原理、办公管理、商务英语、公共关系学。礼仪学、心理学、计算机编程、打字、速记和档案管理。

　　677. Can you operate any office machines?

　　你能操作办公设备吗?

　　678. I can type 60 words per minute， and take dictation in English at 100 words per minute.

　　我每分钟能打60个字，每分钟可用英文记录口授IO0

　　字。

　　679. I can operate a facsimile machine and a photostat.

　　我会操作传真机和复印机。

　　680. Where have you learned how to operate these machines?

　　你是在哪里学会操作这些机器的?

　　651. I learned how to operate them at ABC Company . I worked there for nearly two years.

　　这是在ABC公司学会操作这些机器的，我在那儿工作了

　　近两年。

　　Dialogue A

　　(I=Interviewer 主试人 A=Applicant 申请人)

　　A： May I come in?

　　I: Yes，please.

　　A: How do you do ， sir? I'm Shuijing Cai. I've come for an inter-view as requested.

　　I: How do you do, Miss Cai? I'm Hongwei guo， the office administrator， please take a seat.

　　A: Thank you， Mr. Guo.

　　I: NOW let's get down to talk. First of all, would you please say something about yourself and family?

　　A: It's my pleasure to do so. I come from Dongguan City. My father is the manager of an import and export company in Dongguan and my mother works as a doctor in a hospital. I have an elder brother. He is in the army. I am twenty-one years old. In 1992，I passed the National College Entrance Examinations and was admitted into Guangzhou Institute of Foreign Language as an English Major.I specialize in English Secretarial Studies.

　　I： What courses have you taken in English Secretarial studies?

　　A: I've taken such courses as secretarial principles，office administration， business English， public relations， etiquette study，psychology，computer programming，typing，stenography and file-keeping.

　　I： How are your typing and shorthand skills?

　　A： I can type 60 words per minute， and take dictation in English at 100 words per minute.

　　I： I’d like to try you out.Here's a pencil and a pad. Please take this letter： Johnson Trading company， Sixteen Regent Street... Now if you don’t mind， would you type up your dictation on that typewriter?

　　A： Not at all， sir.(preceed to typing) Here you are， Mr. Guo.

　　I ： Thanks.Humm pretty good. No mistakes and very fast，too.But can you operate any other office machines?

　　A： Yes.I can operate a facsimile machine and a photostat.

　　I： Where have you learned how to operate these machines?

　　A： I learned how to operate them at Foreign Trade corporation of Guangdong Province last summer. I worked there for nearly two months.

　　I： Oh, really?

　　A： Yes， it was a very helpful experience.

　　I： What did you work there.office work?

　　A： Yes，mostly office work and sometimes running errands.

　　I： Oh， very good， You've had some practical experience in office work. By the way，have you had any experience as a guide?

　　A： Well， not exactly. But I have shown some of my foreign teachers around Guangzhou and the Pearl River Delta as well.

　　I： Once in a while we'll organize the members of this club to sightsee around Guangzhou and the Pearl River Delta and I would like to be able to ask my secretary to take them to go sightseeing when there is not much to do in the office.